Summary

1. Tapas, daily 4.40pm @ Zoom
2. Drop-in stand-up, daily 11AM @ Tandem
3. Monday Pipeline, 10AM @ Zoom
4. Wednesday Backlog, 2pm @ Zoom & Jira Cloud
5. Wednesday Retro, 3pm every other week @ Zoom & Miro
6. Friday Demo & Chill, 4pm @ Zoom & Miro

Tapas, daily 4.40pm @ Zoom

• OBJECTIVE: end-of-day catchup / line-in-the-sand between work and home hours
• RATIONALE: indicator that ‘work’ is over (wellbeing, productivity, social)
• DRI: Sprint Sovereign 👉

Drop-in stand-up, daily 11AM @ Tandem

• OBJECTIVE: team-wide update of task tracker
• RATIONALE: a moment early in the day to raise issues, ask for help, and check team morale
• PROCESS:
  • Jira Cloud: alternate going across the columns, checking tickets against assignees
• DRI: Sprint Sovereign 👉

Monday Pipeline, 10AM @ Zoom

• OBJECTIVE: Reviewing new incoming work, qualifying it and understanding actions in terms of chasing opportunities
  • RATIONALE: kick-off the week with sharing upcoming plans, incoming work, and assesing workload
• DRI: ER / BS / EG
• PROCESS:
  • Jira Cloud: Add or update tickets to reflect new or updated incoming work
• PRINCIPLES
  • projects only added when we attach our price to them

Wednesday Backlog, 2pm @ Zoom & Jira Cloud

• OBJECTIVE: team-wide catch-up on everything where there is active effort in the next two weeks
• RATIONALE: share what you’re working on; flag any issues, capacity, or need for help; connect with wider team to understand the strategic direction of the team
• PROCESS:
  • Jira Cloud
  • Go through projects on pipeline board from READY TO START to RUNNING and check in with DRI for update on progress (10 mins)
  • For each item in those columns (where item corresponds to task-for-specific-project) there are 2 questions to ask:
    • Is it in the right place?
    • Is there active effort in the next two weeks?
  • Prioritise wrap-up activities
  • Make sure team workloads are appropriate, redistribute if necessary
  • Ensure tasks are documented for people to work on
• DRI: ER / BS / EG

Wednesday Retro, 3pm every other week @ Zoom & Miro

• OBJECTIVE: open feedback and discussion of team sentiment over the past 2 weeks
• RATIONALE: look back, learn, and do better next time (what went well, what could’ve gone better, heroes)
• PROCESS: Miro: over the course of an hour spend time reflecting over the past 2 weeks and, on a Miro board, put up notes for ‘what went well’, ‘what could have gone better’, and who you’d like to nominate as ‘heroes’
• DRI: Sprint Sovereign 👉

Friday Demo & Chill, 4pm @ Zoom & Miro

• OBJECTIVE: relax and celebrate the week-gone-by with a demo of something interesting or fun
• RATIONALE: knowledge-sharing and social activity
• DRI: RA

Unless stated otherwise regular meetings are for all team-members

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