FACILITATOR HANDBOOK

YOU SHOULD STRUCTURE YOUR EVENT AS IF IT WERE TAKING PLACE IN A PHYSICAL VENUE.

CONSIDER:

That it takes time for visitors to arrive and ‘settle in’^
That a ‘receptionist’ or ‘welcome person’ to greet new visitors helps ease them in^
That it takes time to move between rooms^
That some people may get lost, go to the wrong room, wander around, etc^

Much like in real life, there’s nothing wrong with any of these cases - as long as there are structures and facilitators in place to address them!

IN THE SPIRIT OF A REAL-LIFE EVENT:

Think of activities to help visitors acclimatise & collaborate e.g. take sel f ies as a team^
Change rooms a few times per hour, rather than just sitting in one spot (otherwise it’s no di ff erent to a Zoom call)
Have at least as many facilitators as you would in real life (perhaps have them wear a green hat to make them easily identi f iable)
When designing the event think of how to transpose the real-life equivalent to the Virtual Campus - not the Zoom equivalent to the Virtual Campus
Start o ff with everyone on a Zoom call (ideally using their phones) and ask them to launch the Virtual Campus on their laptops. If they have any issues at this point, this is their chance to f lag it over the Zoom call

PRESENTING DOCUMENTS

You can not upload f iles to the Virtual Campus^
The big screens around Campus are Shared Web Browsers - whatever is on those screens shows up for everyone else as well
These screens can^
- Share websites^
- Share your webcam^
- Share your desktop^
If you would like to share content (PDF, PPT, etc) the ideal way is to either: - Share your desktop (much like in Zoom), or^ - Share a public link to the PDF (e.g. by uploading your non-con f idential f ile to Google Slides and opening that in the Shared Browser - as seen in the adjacent screenshot)

PRESENTING DOCUMENTS

Each screen has a
Zoom toggle to
zoom in/out of the
shared content

The publicly-
shared URL to your
PDF/PPT

FAQS

PLEASE USE HEADPHONES TO AVOID ECHOES

IF YOU CAN'T HEAR OTHERS PLEASE
CHOOSE THE 'REINITIALISE VOICE' OPTION
ON THE TOP-RIGHT OF THE SCREEN

TO TOGGLE MUTE CLICK
THE BUTTON ON THE
BOTTOM-LEFT OF YOUR
SCREEN

ASK YOUR VISITORS TO
DOWNLOAD AND LOGIN TO THE
CAMPUS AT LEAST A DAY IN
ADVANCE - MUCH LIKE PLANNING
A ROUTE TO A NEW VENUE.
POSSIBLY BY SETTING A PRE-
EVENT TASK A FEW DAYS BEFORE

THE CAMPUS COSTS £30/VISITOR.
SUPPORT STAFF ON-SITE ARE
AVA I L A B L E AT A N A D D I T I O N A L C OST

LOGIN IS VIA DELOITTE SSO

INSTALLATION & FIRST RUN

VIRTUAL CAMPUS VISITOR GUIDE

CLICK THE REGISTER BUTTON

IN YOUR INVITATION EMAIL

UPON ACCOUNT ACTIVATION

YOU WILL BE ASKED TO

DOWNLOAD THE INSTALLER

IF CHROME ASKS YOU TO CONFIRM THAT YOU WANT TO DOWNLOAD THE FILE, CHOOSE ‘KEEP’

RUN THE INSTALLATION FILE AND
FOLLOW THE INSTRUCTIONS (THE
DEFAULTS OPTIONS SHOULD BE FINE)

ONCE INSTALLATION COMPLETES,
DOUBLE-CLICK THE DELOITTE VIRTUAL
CAMPUS SHORTCUT ON YOUR
DESKTOP

THIS CONFIG WINDOW WILL POP-UP

CHANGE YOUR SETTINGS TO
MATCH THE FOLLOWING:

- SCREEN RESOLUTION - 1280X^ - GRAPHICS QUALITY - FASTEST^ - WINDOWED (TICKED)^

ON FIRST LAUNCH, THE

SOFTWARE WILL PERFORM

A LARGE DOWNLOAD (1GB)

THIS MAY TAKE SOME TIME

AND THE SCREEN MAY GO

BLANK FOR A FEW MINUTES

ONCE THE DOWNLOAD

COMPLETES YOU’LL BE ASKED TO

YOU’LL BE ASKED TO

CUSTOMISE YOUR AVATAR

Click this SAVE
button to continue

YOU CAN EDIT THIS AGAIN WHENEVER YOU WISH

THAT’S IT

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